Project monitoring and project control are both essential aspects of project management, ensuring that the project progresses as planned and meets its objectives. However, they serve different purposes and are implemented at different stages of the project.
Project Monitoring:
Definition: Project monitoring is the continuous process of collecting, recording, and reporting information regarding the progress of the project. It involves tracking project performance against the planned schedule, budget, and scope.
Purpose: The primary purpose of monitoring is to provide real-time data on the project's status, identify deviations from the plan, and ensure that the project stays on track.
Process: Monitoring involves regular review meetings, status reports, and the use of tools like Gantt charts, dashboards, and performance indicators. It is an ongoing process throughout the project lifecycle.
Focus: The focus of project monitoring is on gathering information, tracking progress, and identifying potential issues before they become critical.
Outcome: The outcome of project monitoring is a comprehensive understanding of the project’s current state, enabling informed decision-making and early identification of risks.
Project Control:
Definition: Project control involves the process of taking corrective actions based on the information gathered during project monitoring. It includes making adjustments to the project plan, resources, or scope to align the project with its objectives.
Purpose: The primary purpose of control is to ensure that the project remains on course by addressing deviations from the plan and implementing necessary changes.
Process: Control activities include revising schedules, reallocating resources, adjusting budgets, and making scope changes. It requires decision-making and intervention to correct course.
Focus: The focus of project control is on problem-solving and decision-making to bring the project back in line with its planned objectives.
Outcome: The outcome of project control is the successful completion of the project within its defined constraints. Control ensures that any issues identified during monitoring are effectively addressed.
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